Fenland Running Club

Constitution and Club Rules

 

1 Name 

This shall be Fenland Running Club.

 

2 Objects

                The object of the Club shall be to promote amateur athletics, especially road and cross country running.

 

3 Membership

a      The Club shall consist of amateurs, according to the AAA/WAAA definition of an amateur.

 

b      Application for membership shall be made in writing to the Club Secretary and approved by a majority of the management committee.

 

c      Each member shall pay a subscription decided at the Annual General Meeting.

 

d      Subscriptions must be paid for the current year before the member can compete for the Club, except where the Club chooses to waive this rule.

 

       e       To resign a member must inform the Club Secretary in writing.

 

f       Any member guilty of misconduct, i.e. behaviour contrary to the constitution, may be cautioned on the first mis-demeanour or expelled from the Club by a majority decision of the Management  Committee.

Any person expelled will have the right to appeal to a meeting of the Management Committee, called at his or her request, not later than two weeks from the date of the expulsion.

 

g        AAA Rule 19.       The  committee shall have power to expel any member whose subscription is six months in arrears, provided that a months notice in writing shall have been sent to such member by registered post or recorded delivery to the member’s last known address, informing the member of the proposed action of the committee.

The name and address of any person thus expelled shall be sent to the Secretary of the Area Association who shall enter the name in a book (the Black Book ) kept for that purpose.

The suspended person may not compete under AAA/WAAA Laws until the liability has been discharged.

 

 4 Club Colours  

                a              The colours of the Club shall be purple and white vest with purple shorts.

 

                b              Club Colours must be worn by all members representing the Club at a competitive event.

 

5 Management

     a        The management committee shall consist of Chairman, Club Secretary and Club Treasurer (plus other

                elected officers) and three other members who will be elected at the Annual General Meeting. (AGM)

             

     b         An Honorary President may also be chosen at the AGM.

 

     c         The management committee shall meet monthly.

 

     d         A quorum for meetings of the management committee is two-thirds of the elected members.

 

     e         All decisions will be by majority vote – the Chairman shall have casting vote in the event of a tie.

 

     f          The management committee has the power to:  co-opt up to three extra members, create trustees and form a sub-committee as and when considered necessary.

 

     g         An Auditor, who must not be a committee member, must be elected at the AGM.

 

     h         Any elected committee member who is absent from three consecutive meetings may be asked to resign.

 

 

6 Annual General Meeting (AGM)

                a              The AGM will be held in November to conduct the following business:

                                                i     Receive and discuss a report from the management committee.

                                                ii    Presentation of audited accounts.

                                                iii   Election of officers.

               

b              Motions to be discussed must be submitted in writing to the Club Secretary at least two weeks

                                before the meeting.

 

                c              Standing Orders or Rules may be changed by two-thirds majority decision.

 

                d              One third of all paid up members will constitute a quorum.

 

                e              Only members aged 14 and over will be eligible to vote.

 

                f               The Chairman shall have a casting vote.

 

7 Extra-Ordinary General Meeting (EGM)

                a              An EGM may be held

                                                i     At the request of the  Management Committee in a meeting with quorum attendance.

                                                ii    Following a written petition to the Club Secretary by ten paid-up members.

                               

b              Four weeks notice of an EGM shall be given to all members.

 

                c              One half of all paid up members will constitute a quorum.

 

                d              Only members aged 14 and over will be eligible to vote.

 

                e              The Chairman shall have a casting vote.

 

                f               All motions require a two-thirds majority for adoption.

 

8 Amendments to Constitution

                                The Management Committee, by two-thirds majority at a meeting with a quorum, may propose

                                amendment to the Constitution. Changes may only be made at the AGM or at an EGM called for

                             that purpose.

 

9 Dissolution

                a              The Management Committee, by two-thirds majority at a meeting with a quorum, may move to

                             dissolve the Club. They must then call an EGM giving four weeks notice to all Club members.

                                If the motion is passed by two-thirds majority the Club will be dissolved.

 

b              Alternatively, ten paid up, voting, members may petition the Club Secretary in writing to call an

EGM for the dissolution of the Club..

 

c              Upon dissolution any funds remaining after all debts have been met and any assets realized will be

              donated to the regional governing body for  the furtherance of amateur athletics.

 

10 Adoption of Constitution.

 

  The original constitution was adopted at a meeting held on 6th May 1992.

  This amended constitution was adopted at a meeting held on …………………...

 

                Signed by: Chairman ……………………………………Secretary……………………………………....